The Associazione Culturale Giovanile IoDeposito values young people and children as being a vital part of the group and desires to see them grow, mature and be challenged in a healthy and safe environment.

The name of the child protection officer for the group will be displayed in the minutes dated 03.03.2023, and a copy of this child protection policy will be kept at the Association’s operational office with Chiara Isadora Artico as Legal representative.

Download the PDF.

Purposes

The purpose of Associazione Culturale Giovanile IoDeposito children and young people’s programme is to offer the children a safe and welcoming environment with fun activities where the children can grow and learn. Whether this be through Associazione Culturale Giovanile IoDeposito activities or through other independent groups working in partnership with Associazione Culturale Giovanile IoDeposito.

Aims

To provide activities for children and young people to help them develop from childhood into adulthood and to provide support for them.

To enable the children to express themselves.

To assist the children in integrating into the community.

To help children/young people appreciate the diversity of their cultures.

Group (Associazione Culturale Giovanile IoDeposito)

Each child and young person should be formally registered within the group. The information includes an information and consent form which their parent/guardian must complete. These forms have vital information about health and emergency contacts and should be kept securely and participants’ data are available to operators at all times during the course of the projects.

Attendance register: a register should be kept for each session.

For activities for under 8s, which run for more than two hours in any one day, OR if you run a holiday club for six or more days a year, you must register the activity. To register, contact your local Social Services Office and ask for the local Day Centre adviser. The law assumes that registration will be granted unless there are good reasons why it should not be.

Child Protection Representative

The Associazione Culturale Giovanile IoDeposito has appointed a child protection representative, whose name is displayed within the minutes dated 03.03.2023 with Chiara Isadora Artico as legal representive and whose contact information is communicated to families at registration and available on the website. If any worker has any child safety concerns, they should discuss them with him/her. He/she will take on the following responsibilities:

The policy will be reviewed on an annual basis to ensure that it is meeting its aims.

Trips/Outings

When organizing a trip/outing, the workshop coordinator must notify families of the details of the trip and gather explicit consent in writing from the parent/guardian (in hard copy or through the email contacts listed on the child’s registration form).

Ensure that there is adequate insurance for the work and activities.

Personal/Personnel Safety

A group of children or young people under sixteen should not be left unattended at any time.

Avoid being alone with an individual child or young person for a long time. If there is a need to be alone with a child or young person (e.g. first aid or he/she is distressed) make sure that another worker knows where you are and why.

At no time should a volunteer or worker from any external organisation arrange to meet a young person away from the activity without someone else being there.

As such meetings should be planned and have the approval of a member of the Committee (this must be someone other than the organiser themselves).

Teenage assistants should always be supervised.

Child Safety

Make sure that the area you are using for activities is fit for the purpose, e.g. remove furniture, which could cause injury in energetic games.

Make sure that all workers and assistants know:

That operators and volunteers are trained on fire safety plans.

Do not let children go home with out an adult unless the parent has specifically said thy may do so. Never let a child go with another adult unless the parent has informed you that this will happen.

If private cars are used for an outing, the drivers must be approved by the committee, be properly insured, have rested before driving, and should have clean licenses. There should always be at least one other responsible person (16 or over) in each vehicle. All vehicles should be fitted with full seatbelts, not just lap belts. Full seatbelts should always be used.

Under normal circumstances, workers should only give a lift home to a young person from group activities if the parents of the young person have specifically asked for them to do so. (If workers are asked to give a young person or child a lift home, they are not obliged to do so, it is left to their discretion).

In the case of trips or outings, it should be made clear if workers’ cars will be used and where the children or young people will be returned to.

New Workers

Workers and assistants are by far the most valuable resource the group has for working with young people. When recruiting and selecting paid workers and volunteers the following steps will be taken:

Training

It is a great benefit if workers undertake regular training for this type of work. The committee should keep workers informed of relevant courses.

What is child protection?

Child protection is the response to the different ways in which a young person’s or child’s physical, emotional, intellectual and spiritual health are damaged by the actions of another person.

What you should do

Listen to the child/young person.

Look at them directly and do not promise to keep any secrets before you know what they are, but always let the child/young person know if, and why, you are going to tell anyone.

Look at them directly and do not promise to keep any secrets before you know what they are, but always let the child/young person know if, and why, you are going to tell anyone.

Take whatever is said to you seriously and help the child/young person to trust his/her own feelings. Take notes of exactly what is said to you avoiding assumptions and conjecture.

It is note the role of the worker to investigate any allegations (this would contaminate evidence if a situation went to court). Any disclosure by a child/young person must be reported to the named child protection officer.

Speak immediately to the Local Authority or competent authorities for further advice and guidance.

What you should not do

Project workers/volunteers should not begin investigating the matter themselves.

Do not discuss the matter with anyone except the correct people in authority.

Do not form your own opinions and decide to do nothing.

Things to say or do

‘What you are telling me is very important’

‘This is not your fault’

‘I am sorry that this has happened/is happening’

‘You were right to tell someone’

What you are telling me should not be happening to you and I will find out the best way to help you’

Make notes soon after the event. Try to write down exactly what the young person or child said. Avoid assumptions or conjecture.

Things not to say or do

Do not ask leading questions – Why? How? What?

Do not say ‘Are you sure?’

Do not show your own emotions e.g. shock/disbelief.

Do not make false promises.

 

This policy was adopted by the Associazione Culturale Giovanile IoDeposito on 03.03.2023. Signed by Chiara Isadora Artico (Legal representative)